14 File Management

1 Which one of these is the most sensible filename for a logo created for a school? (1)

A Logo-1

B FinalLogo

C School_Logo_v1.02

D 102 School

C School_Logo_v1.02

2 Explain why it is important to save work regularly. (3) 

Saving work regularly is crucial to prevent data loss in case of unexpected events like power outages or system crashes. It enhances productivity by minimizing the need to recreate or redo work, saving time and effort. Additionally, regular saving allows for version control, enabling users to track changes and collaborate effectively.

3 State the reason why including versions in filenames is useful when developing a digital product. (1)

It allows user to return to earlier versions of the same document at a later date.

4 State three published file formats. (3)

Three published file formats are PDF, which is widely used for consistent document presentation across platforms; JPEG, a common format for storing digital images with lossy compression; and MP3, a compressed audio format that revolutionized the music industry by reducing file sizes without significant quality loss.

5 Describe how a user could use the MAJOR.REVISION.BUILDdate.BUILDnumber filename format to help them to find files at a later date. (3)

The MAJOR.REVISION.BUILDdate.BUILDnumber filename format aids users in finding files at a later date. The MAJOR components signifies major version updates, while the REVISION component denotes smaller revisions within the major version. The BUILDdate and BUILDnumber components help track the chronological order of files and identify specific builds or releases.

6 State one method used to secure a file. (1)

One method used to secure a file is encryption, which transforms the file into an unreadable format using an encryption algorithm and a secret key.

7 State the reason why exporting a file is different from saving the file. (1)

Exporting a file is different from saving the file because exporting typically involves converting the file into a different format or preparing it for use in another application, while saving refers to storing the file in its original format to be accessed and edited later.